DATA PROTECTION AND PRIVACY POLICY

1Privacy Statement

Your privacy is a top priority and the Naylor Car Club is committed to being a good steward of your Personal Information, handling it in a responsible manner, and securing it with administrative, technical, and physical safeguards.

We also believe in being honest, direct and transparent when it comes to your data and follow three guiding principles when it comes to your privacy:

  • Transparency. We work hard to be transparent about what Personal Information we collect and process.
  • Simplicity. We try to use easy-to-understand language to describe our privacy practices to help you make informed choices.
  • Control. We give you control over the Personal Information you provide to us and how it is used, shared, and retained.

Data Protection

In accordance with the General Data Protection Regulation, the Naylor Car Club holds personal data on its members in the form of completed Membership Application forms, a Card Index system and on a computer database. The physical data is stored in locked cabinets held by the Secretary and Archivist and electronic data is stored on computers which have appropriate security software installed.

The data we hold consists of your name, address, telephone number, email address, membership number and the amount and date of your last membership payment. For Family members we hold the name(s) of your spouse/partner and children. In addition, we record details of your Naylor Car for historical purposes.

We do not share this data with any other organisation; however we reserve the right to store your name and location for the purpose of tracking where the car has resided during its lifetime.

We use this data to communicate with you and to deliver the publications, information on events, event entry forms, notification of any new club related or technical issues, meeting minutes, and subscription reminders. On rare occasions we may communicate with you for other purposes.

Excluding the historical record, all data is removed from our system within one year if your subscription is not renewed unless we need to retain the information to meet legal requirements, such as required by HMRC.

The Data Controller is the Chairman of Naylor Car Club; the Data Processor is the Secretary Naylor Car Club.

The above information forms the basis of the Naylor Car Club privacy policy. This contains full details of how we look after our members’ data and your rights to request information from us in relation to this. Copies can be obtained at any time by download from the website.